1Introduction
Welcome to the Employee Self Service (ESS) Mobile Application operated by Pathfinder Payroll Solutions Pvt Ltd ("Company", "we", "our", or "us").
This Privacy Policy explains how we collect, use, store, disclose, and protect user information when employees and authorized users access our ESS mobile application integrated with our HRMS platform.
By using the application, you agree to the terms of this Privacy Policy.
2Information We Collect
Our mobile application may collect the following information from employees and authorized users:
a) Personal Information
- Employee Name
- Employee ID
- Mobile Number
- Email Address
- Department & Designation
- Profile Photograph
- Date of Joining
b) Employment & HR Information
- Payslips and Salary Details
- Attendance Records
- Leave Balances & Leave Requests
- Shift Schedules
- Holiday Calendar
- Reimbursement Claims
- PF / ESI / Statutory Information
- Tax & Payroll Information
c) Device & Technical Information
- Device Model
- Operating System Version
- IP Address
- App Usage Information
- Device Identifiers
- Crash Logs and Diagnostic & Login Activity Data
d) Location Information
- Attendance punching uses GPS/location verification.
- The organization enables geo-fencing features.
- Location access is collected only with user permission.
3How We Use the Information
We use the collected information to:
- Provide ESS services and HRMS functionality
- Process payroll and attendance information
- Enable employee login and authentication
- Manage leave and attendance requests
- Improve application performance and user experience
- Provide customer support
- Ensure security and prevent unauthorized access
- Comply with legal and statutory obligations
4Location Data Usage
The application may access location information to enable:
- Web Check-In functionality
- Attendance verification
- Remote workforce tracking (if enabled by employer)
Location data is collected only when users perform attendance-related actions and is not used for continuous background tracking unless explicitly stated by the employer.
5Data Sharing and Disclosure
We do not sell or rent personal information to third parties.
Information may be shared only:
- With the employer organization using our HRMS services
- With authorized payroll/compliance personnel
- With government/statutory authorities where legally required
- With secure cloud hosting/service providers supporting the application
- To protect legal rights, security, or prevent fraud
All third-party service providers are required to maintain confidentiality and data security.
6Data Security
We implement appropriate technical and organizational security measures to protect user data against:
- Secure login authentication
- Encrypted data transmission (HTTPS/SSL)
- Role-based access controls
- Secure cloud infrastructure
- Regular system monitoring
However, no method of electronic transmission or storage is 100% secure.
7Data Retention
Employee information is retained only as long as required for:
- For the duration of employment/service requirements
- As required under applicable labour, payroll, taxation, and statutory laws
- Until the employer organization requests deletion or termination
- Employment and HR processes
- Payroll and attendance management
- Legal and compliance obligations
Organizations using the platform may control their employee data retention policies.
8User Rights
Depending on applicable laws, users may have the right to:
- Access their personal information
- Request correction of inaccurate data
- Request deletion of data (subject to employer/legal obligations)
- Withdraw permissions such as location access through device settings
- Update profile information
- Request support regarding data usage
9Permissions Used by the Application
The application may request the following permissions:
| Permission | Purpose |
|---|---|
| Camera | Profile photo upload / document scanning |
| Storage | Downloading payslips and documents |
| Location | Geo-tagged attendance (if enabled) |
| Notifications | Attendance, payroll, and HR alerts |
| Internet Access | Application functionality and synchronization |
Permissions are requested only when required for functionality.
10Third-Party Services
Our application may integrate with third-party services such as:
- Cloud hosting providers
- Authentication services
- Analytics
- Payroll integrations
- Push Notifications
- Government compliance portals
These providers may process data only for authorized business purposes.
11Children's Privacy
This application is intended only for employees and authorized business users. It is not intended for children under 18 years of age.
12Changes to This Privacy Policy
We may update this Privacy Policy periodically. Updated versions will be published through the application or official website. Continued use of the application after changes constitutes acceptance of the revised policy.
13Contact Information
For any privacy-related questions or concerns, contact:
Pathfinder Payroll Solutions Pvt Ltd
Email: info@pathfinderhrms.net
Phone: 044-43585865
Website: www.pathfinderhrms.net
14Consent
By installing and using the ESS Mobile Application, users consent to the collection and use of information as described in this Privacy Policy.